Central Wyoming College Public Portal

Administrative Procedure	4.10
Procedure Title	Student Information Technology
Related Board Policy	Policy Governance Chapter II Section B Treatment of Students
Related Admin Procedures	7.9.5 Information Technology
Adopted Date	02/28/2017
Effective Date	07/01/2017
Last Reviewed Date	02/28/2017
Implementation Process By	Chief Information Officer

CWC strives to provide its students access to information through an electronic communications system maintained by the college, including, but not limited to, e-mail and Internet access. The sole purpose of the electronic communications system is to support the educational purposes of the college. This electronic communications system is a public system of communication, supported by public funds. Its use for personal or private gain is expressly prohibited, and it should not be used for communication of a personal, private, or confidential nature. Access to the electronic communications system at the college is a privilege, not a right.

In order to ensure appropriate and legal use of the system, as well as its efficient and effective operation, the college retains the right to monitor all communications on the system and to prohibit its use by those who abuse the privilege of using the system, to remove or limit access to material posted on the system, or to take other disciplinary measures.

Central Wyoming College is not a regulator of, nor does it take responsibility for, the content of information available on the system. The user is solely responsible for information created, received, and sent on the system. Any persons accessing or sending information through the college’s electronic communications system must determine for themselves and their charges whether any information or source of information is appropriate for viewing.

All users of the electronic communications system are responsible for respecting all pertinent licenses and contractual agreements and for using the system in a way that respects the rights of other users and that complies with all local, state, and federal laws and regulations or any College policies or procedures. Accepting any account and/or using the College electronic communications system shall constitute an agreement on behalf of the user to abide by the provisions of this policy and its procedures.

Acquisition, Installation, Support, and Replacement of Hardware and Software:
All acquisition, installation, support, modification, and/or replacement of hardware and software at CWC must be approved in advance and performed by the CWC Chief Information Officer or his/her designee. Acquisition, installation, connection, disconnection, modification or support of hardware or software at CWC under any circumstances by students is strictly prohibited. Failure to comply may result in monetary restitution for damages, and/or expulsion.

Monitoring, Oversight, and Technological Security:
CWC retains ownership of all network infrastructures, and retains the right to monitor all files, information, and activities that transit its network. In addition, CWC can at any time monitor and inspect any information that is stored on CWC owned computers and other equipment. Information stored on CWC servers will be expunged on a regular schedule maintained by the Information Technology Department. In order to promote a safe and secure technological environment, all users of CWC networks are expected to support, uphold and abide by applicable local, state, national and international laws pertaining to both tangible and intangible properties.

Student E-Services - myCENTRAL
Every student who registers for a credit class at CWC automatically receives a username and password. Your username and password are used to access myCentral– the portal to all CWC student e-services including:

• myAdvisor(course registration, transcript requests, degree evaluations, etc);
• myClasses (the learning management system, currently Moodle);
• CWC Cloud Mail (GMAIL);
• CWC Cloud Document Storage (Google Drive); and,
• Rustler Alerts (registration of contact information for the CWC emergency messaging system).

Students can access CWC electronic services from any Internet connected computer anywhere in the world by clicking the “myCentral” link on the CWC home page, www.cwc.edu.

Students are not required to change their first-time password, though it is strongly recommended they do so for security reasons. Passwords may be changed (or reset if forgotten) 24/7/365 from the login page of myCentral, if the student knows their password reset information (security questions/answers created upon first login to myCentral). If the student does not remember their CWC Password or password reset information, they should contact the CWC IT Helpdesk (see above) for assistance. It is the student’s responsibility to keep their login and password secure and it is a violation of this policy to release it to any other person. If a student violates this policy and gives his/her password to even one other person, the student is giving permission for others to access the student’s personal records and information. In addition, the student will be held responsible for any resulting violations of CWC Campus Use Policy, e-mail, and Internet access and use.

Campus Use Policy, e-mail, and Internet access and use
Accepting any account and/or using the College electronic communications system shall constitute an agreement on behalf of the user to abide by the provisions of procedures as outlined in the CWC Student Handbook (Policy 4.13) or the CWC Employee Handbook (Policy 7.3.15). I understand and agree to abide by all Central Wyoming College computer use policies, including, but not limited to, the following:

• This electronic communications system is a public system of communication, supported by public funds. Its use for personal or private gain is expressly prohibited, and it should not be used for communication of a personal, private, or confidential nature.
• The college retains the right to monitor all communications on the system and to prohibit its use by those who abuse the privilege of using the system, to remove or limit access to material posted on the system, or to take other disciplinary measures.
• Central Wyoming College is not a regulator of, nor does it take responsibility for, the content of information available on the system. The user is solely responsible for information created, received, and sent on the system.
• All users of the electronic communications system are responsible for respecting all pertinent licenses and contractual agreements and for using the system in a way that respects the rights of other users and that complies with all local, state, and federal laws and regulations or any College policies or procedures.
• The college absolutely will not tolerate any form of destructive or harmful e-mail or Internet use, including but not limited to harassment, vandalism, pornography or obscenity.
• The college’s policies regarding academic integrity and acceptable use of IT services include penalties for use of another individual’s username and password for engaging in academic dishonesty.

Appeals:
Students disciplined under this policy and procedures shall have the right to appeal through the Student Grievance Policy.

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Revision History:

Adopted 4/25/2001
Reviewed 10/26/2016
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