1. Organization of Board

The officers of the board shall be chairperson, vice chairperson, secretary, and treasurer.

2. Duties of the Chairperson of the Board

It shall be the duty of the chairperson of the board to preside at all regular and special meetings, and to call special meetings as provided for by law.  It shall be the duty of the chairperson of the board to notify all members of all regular and special meetings of the board.  The chairperson shall sign such documents on behalf of the board as may require his/her signature or as required by special action of the board.  The president, chairperson or other designated board representative shall be the representative of this district in its relations with other boards of trustees.  It is the duty of the chairperson to enforce its parliamentary rules and to appoint all special committees not provided for herein.  The chair is delegated the authority to make decisions that reasonably interpret policies in Governance Process and Board-President Relationship categories, except where the board specifically delegates portions of this authority to others.  The chair has no individual authority to make decisions about policies created by the board within the Ends and Executive Limitations policy areas.  Therefore, the chair has no individual authority to supervise or direct the president.

The board is committed to annual or biennial rotation of the Chairperson to the extent feasible.  The selection of the Chairperson will be based on the following factors:

Desire, ability, availability of time to complete the obligations of the job, experience relative to the goals/opportunities for the college in the ensuring year, and subdistrict representation.

It is anticipated that the Vice Chairperson will succeed the Chairperson in the following year (or two years, if biennial rotation) if the criteria for the Chairperson can still be met.

3. Duties of the Vice Chairperson of the Board

It shall be the duty of the vice chairperson to preside at the regular or special meetings of the board in the absence of the chairperson.

4. Duties of the Secretary of the Board

The secretary of the board shall, with the assistance of a board designated clerk, assume charge of all records, proceedings, and documents of the board; keep the minutes of the meetings and proceedings (W.S. 21-18-302(a)) of the board; provide copies of the minutes for each board member; and sign such agreements and official documents authorized by the action of the board.

5. Duties of the Treasurer of the Board

It shall be the duty of the treasurer of the board, with the assistance of a board designated assistant treasurer, to account for all funds and property which the treasurer receives by virtue of the office, and to receive all funds payable to the district and disburse them on the order of the board.  The treasurer and assistant treasurer (W.S. 21-18-303(a)(xv) shall be required to give such bond in such a penalty and with sureties as the board shall direct and approve.

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Approved 7/16/03; modified 11/17/04; 3/23/11
Reviewed w/ no changes made November 15, 2017
Reviewed w/ no changes made October 15, 2019
Reviewed w/ no changes made October 15, 2025