The President will implement Board policy through college procedures as follows:

1. College policies are set by the Board of Trustees.
2. College procedures shall be in writing, shall be incorporated into a Procedures Manual, and shall be distributed, placed in “public documents,” or generally available to all staff;
3. Changes in procedures shall normally require the following steps:
   1. Proposed new procedures are submitted to the Continuous Quality Improvement (CQI) Team for consideration.  The CQI determines if a new procedure is warranted and if so, submits the new procedure request - possibly along with other guidance - to the Procedures Committee in step C.
   2. Proposed changes to existing  procedures are submitted directly to the Procedures Committee.
   3. The Procedures Committee will:
      1. Refer new or proposed changes of existing procedures to the appropriate procedure steward for review and comment.  
      2. Review the proposed/revised procedure and comments from the steward.
         1. If the committee accepts the proposal, perhaps with modifications, the committee will send the proposal  to associations for input.
         2. If the committee rejects the proposal, they will send this recommendation directly to the President.  The President may reject the proposal or refer it back to the committee with instructions to submit the proposal to staff associations for feedback.
   4. The committee representatives will bring input from their associations back to the committee for further discussion and revision.
   5. Upon receiving staff association feedback, the committee can again:
      1. Accept the proposal, perhaps with modifications, and submit it for discussion to an All College Meeting; or
      2. Recommend rejection to the President who either rejects the proposal or refers it back to the committee with instructions to submit it to an All College Meeting.
   6. The committee facilitator, or his/her designee, shall present the committee’s recommendation at the All College Meeting  for the purpose of seeking input and advice. The recommendation will also be distributed to all staff for written comment by a specific date;
   7. After listening to the input and feedback offered at the All College Meeting,  and in the written comments, the committee will review or revise the policy as it deems necessary to respond to employee input and submit its recommendation to the Cabinet;
   8. The Cabinet shall review the committee recommendation:
      1. If the Cabinet makes no changes to the committee recommendation, the committee recommendation goes directly to the President.
      2. If the Cabinet recommends changes to the committee recommendation, the proposal, along with the Cabinet’s rationale for the changes, is referred back to the committee.    The committee may  
         1. Determine that there are substantive changes from the Cabinet that should be considered and  revert to Step C ; or
         2. Accept and/or reject the Cabinet changes, and complete the committee work with a final recommendation to the President.
   9. The President shall accept, modify, or reject the final committee recommendation in writing to the committee, with rationale for same;
4. When immediate changes in procedures are required during the summer or when standing committees are not meeting or available, such changes shall be referred to the Cabinet for review, input, and recommendation to the president for action. Such changes may be necessitated by changes in Federal or State law or regulations or may be non-substantive changes, such as clean up language, corrections, or formatting.
5. Notice of procedure changes and effective date shall be communicated to staff.

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Revision History: 
Adopted 8/25/2003
Revised 9/27/2007
Reviewed 10/15/2009
Reviewed 11/11/2014
Minor clean-up 10/9/2017
Revised 2/19/2020