Students are expected to pay all tuition and fees or make arrangements for a payment plan in the Business Office at the time of registration. Payment deadlines are established for preregistration periods and are advertised campus-wide. Late payments are assessed at the rate of $20 per month. Students who have received notification of funding, such as grants, loans or scholarships, are exempt from payment deadline requirements, but must have filed a payment plan in the Business Office prior to the deadline.

The college reserves the right to withhold normal services to students until all financial obligations to the college are fulfilled. Even if the student does not receive a Statement of Account from the college, it is the student’s responsibility to pay the Current Balance Due generated upon adding or changing classes.

If the student does not plan to attend the classes for which he/she has registered, it is the student’s responsibility to withdraw from those classes, or the student will be subject to failing grades for the semester, affecting future financial aid.

Students enrolled in classes at the CWC centers in Dubois, Jackson, and Lander and at other outreach sites should check with the center coordinator or their faculty members about local deadlines and procedures.

TUITION 
Tuition is set each year by the Wyoming Community College Commission. Out-of-state residents and International students pay three (3) times the in-state tuition rate.

Refer to board approved tuition rates.


WUE PROGRAM
Central Wyoming College participates in the Western Undergraduate Exchange Program (WUE), and students in certain western states may qualify for a reduction in out-of-state tuition. Through WUE, students pay 150 percent of the resident tuition, plus other fees that are generally applicable to all students at CWC.  In all cases, the sum is considerably less than the regular non-resident tuition/fee charges.  For more information about the WUE program, contact the Student Records Office. As of this catalog’s publication, resident students from the following states may participate if they meet eligibility requirements:    

Note: Although Nebraska is not considered a WUE state, students from Nebraska are currently granted the same 150 percent tuition rate.

FEES
Fees are approved annually by the Board of Trustees. General fees are used to support a variety of services and activities for students. A portion of the revenues generated from general fees is allocated to the Student Senate which, in turn, uses the monies for student-planned events. Other general fee revenues are budgeted by the college for college operations directly related to student services, activities, and athletics. General fees assessed to off-campus students are generally used to support off-campus operations. 

A technology fee is assessed to support updated computer hardware and software on campus and in the Outreach Centers. 

Course fees may be assessed in such areas as art, auto mechanics and computer science as described in the Schedule of Courses publication. There are other fees and charges which accompany a student’s enrollment at the college.  These fees or charges may be determined by contacting the college offices which administer the programs or activities in which the student intends to enroll or participate.

Specialized fees may be assessed such as a horse barn fee (boarding a horse), Records fee, ID card replacement fee or gym locker replacement fee. 

For the updated fee schedule, check the CWC website (www.cwc.edu). 

REFUND POLICY
Students who have complied with established policies and procedures may be entitled to a refund of tuition and fees for credit classes from which they withdraw based upon the date of receipt of the appropriate forms in the Student Records Office.  Full tuition and fees will be refunded for all classes that students withdraw from prior to the time the class starts.  

After the class starts, there will be no refund of tuition and fees for classes that meet less than 14 calendar days.  Refunds for these short courses must be requested prior to the close of business before the class begins.  

For semester length classes and classes that meet over a period greater than 14 days, there will be a full refund of tuition and fees during the first 12 percent of class.  

No refunds will be made for $10 or less. This 12 percent date for refunds is printed for each class in the Schedule of Classes each semester.

Refunds will be processed in a reasonable time period. No refunds will be processed for students who do not officially withdraw through the Student Records Office or online at www.cwc.edu. Any money due the college will be withheld before refunds are made.

Students enrolled in non-credit courses (including continuing education) will not be issued refunds after the class has started.

Housing deposits are refundable under the terms and conditions set forth in the Housing Agreement. Any refund due the student under this policy may be applied against housing damages which exceed the housing deposit.

Students enrolled in classes will not be refunded the course fees after the class has started.

Students may petition for an exception to the refund policies due to extenuating circumstances by submitting a Refund Petition form to the Student Records Office. The Chief Administrative Services Officer will act on the petitions, return them to the Student Records Office and the student will be notified of the results. 

For students who have received scholarships, grants, or Title IV aid, all or a portion of the refund may be returned to the funding source. When students petition for refunds after the 12 percent date and refunds are approved, the refund will be considered for tuition only, not general or course fees.

Students enrolled in classes at the CWC centers in Dubois, Jackson and Lander and at other outreach sites should check with the center coordinator or their faculty members about local deadlines and procedures.


FINES AND OUTSTANDING DEBTS
Any debt not paid by the established due date may be assessed a late charge/balance forward fee. A returned check not paid within five days will be assessed a return check charge according to the Board approved fee schedule. Additionally, non-payment of these debts may revoke a student’s current registration and the student’s right to enroll in subsequent semesters at CWC and will prevent the release of grades and transcripts. Delinquent debts may require other penalties in addition to these fees, such as collection costs and/or legal fees to be paid before good standing is restored to the student.

Individual students are liable for payment of fines assessed due to the student’s failure to return items of equipment provided by a department, careless or negligent breakage of equipment, or failure to comply with regulations for which a published system of fines is in effect. Failure to pay such assessments or any other sums of money owed to the college may result in the denial of further registrations at Central Wyoming College and/or withholding of transcripts, grades, diplomas, and degree verifications.

FINANCIAL AID
See current college catalog for information regarding financial aid.

-----------------------------
Revision History: