Chapter D - Communications

Part 6.0 Staff to Third Party

Section 6.4 Student Privacy

Policy Statement: 

Student Privacy

In order for American Prep to remain compliant with HIPPA and FERPA federal guidelines, all personally identifiable student records must be treated as confidential.  No student records may be distributed outside of American Prep other than "Directory information" as approved by parents (see "D-6.2 FERPA and Military Opt-Out").  Student information may be shared within the school on a limited, need-to-know basis and with educational research institutions in accordance with D-6.5 Data Security and Remediation Plan.

With regard to student schoolwork, it is allowable to have volunteers and other students correct student work.  Volunteers must be instructed in writing, and verbally by the classroom teacher in the importance of student confidentiality.  Students will correct work in class, utilizing the red/blue pen system (students take the tests or work the assignment in pencil, then pencils are put away and red/blue pens are taken out.  Errors are circled in red, correct answers are given a checkmark, and corrections are made in blue ink following the correcting session.) Students may exchange papers to correct each other's work or they will correct their own work in different situations.

Any unneeded paperwork that has student names or identifying data on it should be shredded by using the Cintas/Shred Pro bin in the Staff Workroom.  Paperwork that includes student names or identifying data should NEVER be thrown away in the garbage or recycled in the regular recycling containers.

 Policy Cross-reference:   B-7.4 and F-4.2 Student Privacy

                                    C-9.2, E-7.4, F-7.3 and I-6.2 Volunteer Agreement

Related Policies:              D-6.2 FERPA and Military Opt Out

                                           B-9.1 Network Acceptable Use Policy

                                           I-8.1 Internet Safety & Acceptance of Use (ISAU) Policy

Office Forms:                   OF I-8.1 ISAU Parent and Student Acknowledgement

                                          OF I-8.1 ISAU Staff Acknowledgement

Legal References:           UT R277-487