Chapter J - Emergency Response

Part 1.0 Emergency Response Plan

Section 1.6 Disaster Incident Recovery

Policy Statement:

Disaster Incident Recovery

American Prep will use the following resources to accomplish a thorough and timely recovery after a disaster or other emergency occurs affecting the campus and/or its operation.

Disaster Recovery Team (DRT)

Governing Board Members, Director, Director of Operations, Assistant Directors, Operations Manager, School Secretaries, Custodians, Network Administrator, others as requested

DRT Co-Chairs: Chairman of the Board and Director of Operations

DRT Lead Members: Chairman of the Board, Director, Director of Operations and the designated Public Information Officer

Authorizations and Approvals

To ensure recovery plan cohesiveness, DRT Lead Members must approve all communication to outside parties (students, staff, the public at large). DRT Lead Members are the only authorized persons to speak with the media. DRT Co-Chairs are the only persons to authorize procurement of goods or services.

Psychological Services

Primary Contact: Dr. Abby Gottsegen, PhD, Psychologist license # 113676-2501

1399 S 700 E, Suite 7

Salt Lake City, UT 84105

801-474-2347

abby.gottsegen@comcast.net

Secondary Contact: National Association of School Psychologists (NASP)

301-657-0270

1-866-331-6277 (NASP)

NEAT- Group crisis management

Ted Feingold, PhD

Utah Department of Health: Div. of Comm.& Family Health Services 801-538-6901

It is important for students and staff to have the opportunity to address and deal with their emotions after a large-scale traumatic event with the help of licensed professionals. School administrators and/or the Governing Board and service professionals (Psychological Team) will work to assess the situation and formulate a strategy to accomplish this objective. The school's Mission will be considered in evaluating need and allocating resources.

Psychological Services Objective:

Psychological Team will determine strategy to implement effective short-term counseling (individualized, small group, large group, family)
Determine physical facility (space) needed to effectively counsel with students, staff and families
Psychological Team will determine strategy to implement effective long-term counseling as needed (individualized, small group)
Psychological Team will determine to what extent and for how long the school's regular curriculum is replaced or supplemented with aspects of the crisis recovery plan.

Physical Facilities, Technical and Financial Services

Construction Services

Utah Disaster Kleenup 801-553-1010

Ed McDonald, General Contractor, The ELM Group, Inc. 801-450-8683

Brent Heninger, Contractor, Cornerstone Services LLC 801-450-8786

Steve Lester, Security Specialist, Alarm Control/Armed Alert 801-491-7690

Dave Topham, Telcom specialist, Topcom Communications, 801-501-0991

Reynolds Brothers Construction, Rob Reynolds, 801-566-2110 (Draper Landlord)

Technical Services

Dave Hicks, Server Specialist, Simply Mac, 801-485-6855, x 101, 801-792-4928

Utah Education Network (uen.org), 801-585-7440

Apple Education, apple.com/education, 512-674-6089

XO Communication, Phone Service, Contact information listed on equipment

Insurance Services

Moreton & Company, Gary Ogden, Vice President 801-715-7014

Financial Services

Kirk Wolley, Vice-President, Bank of American Fork 801-316-4202

Bill Pendleton, Resource Management, Inc., HR, Benefits & Payroll Services 801-355-0200

Academic Services

Carolyn Sharette, School Director

Vendors as needed

Administrative Services

Tim Evancich Director of Operations

John Youngberg, Technology Director

Phillip Miner, Draper Operations Manager, Technical Support

Dustin Nielsen, TAS & SNA Operations Manager, Technical Support

DRA 1 Secretaries- Jill Neff, LouAnne Corbett

DRA 2 Secretaries - Heather Gillis, Pam Hammond, Robin Phillips

SNA Secretaries- Mary Carmen Hernandez, Karen Delamare

TAS Secretaries- Rosalia Lobo-Blanco, McKayla Cox, Deanna Zobell

After an event causing outage or physical damage to school property, the Director, Director of Operations and/or the Governing Board will perform a Damage Assessment as outlined on the Damage Assessment Form and will report to the Governing Board. A timeline will be developed and a recovery target completion date/time (goal) will be established. The focus of the Board and administration will be to find a suitable location (existing campus or alternate location) for holding school and the restoration of human resource, financial, banking, technical (computer) and academic services.

Construction Services Objectives:

Determine if the school building is usable
Determine the immediate costs of re-opening, including minimum amount of repairs needed to re-open
Determine timeline for making repairs needed to re-open
Determine utility connections' safety for use and restoration of services
Determine costs and timeline to restore telecommunications

Technical Services Objectives:

AFTER CONSTRUCTION SERVICES OKAYS ENTRY-

Determine if existing technical infrastructure is usable (laptops, server, wireless base stations, printers, etc.)
Locate backup data hard drive in tech closet or at
Determine the best way to restore the school's Internet connection
Determine the immediate cost of needed equipment.
Restore data from back up drive to server
Restore print services

Financial Services Objectives:

Determine financial income expectations from the state and arrange for bridge financing if necessary
Determine expense needs considering payroll and restoration costs from damage assessments
Develop a payroll-processing plan to ensure uninterrupted compensation of employees
Communicate payroll processing plans to all staff using school secretaries immediately upon plan development
Obtain blank checks for vendor payments
Prepare and execute contracts with recovery vendors
Document income and expenditures thoroughly

Insurance Services Objectives:

Contact Moreton & Company OR for Draper Rob Reynolds and begin the claims process
Determine the timeline for claims payment and consider bridge financing or partial claim payout by insurance
Digitally document (photos/video record) claims information
Complete claims paperwork
Document the damages using the Damage Assessment Form

Academic Services Objectives:

Determine which human resources and key personnel are available to implement recovery efforts and assemble an Academic Recovery Team

AFTER CONSTRUCTION SERVICES OKAYS ENTRY

Determine if existing curricular resources, instructional aides and furniture are usable (compile list of usable items w/quantities)
Determine minimum procurement needs for curricular resources that are necessary to operate the school, including item titles, vendor (w/ordering and contact info.), quantity and cost per item.
Compile the procurement needs list in an Excel spreadsheet (sorted in order of importance)
Determine minimum needed instructional aids, creating a similar spreadsheet
Determine furniture needs, creating a similar spreadsheet
Determine human resource needs and formulate a new-hire training plan if needed
Determine minimum physical facilities needs (number of classrooms required to re-open)
Determine accommodations needed for special student populations and students with disabilities (new or existing)

Administrative Services Objectives:

Determine if existing administrative resources are usable
Determine minimum procurement needs for administrative resources and compile in an excel spreadsheet (sorted in order of importance)
Determine communications needs and develop and implement a school communications plan
Determine a strategy to deal with disaster-related communications, including accountability reporting, enrollment and special services needs
Assist all other Services in accomplishing their objectives

Debriefing

School administrators and the Governing Board will debrief staff and other participants who were involved in the emergency situation to evaluate what we can do better and submit changes to the Director of Operations and Safety Committee. Recommended changes will be reported to the Governing Board.