Chapter A - APA Model

Part 4.0 School Committees

Section 4.1 Parent Advisory Committee

Policy Statement:

Composition

1) This is a school building-level committee.

2) Members include: Parents or Legal Guardians who

a) have students currently enrolled at the school, and
b) do not work more than 6 hours on average per week at the school.

3) The number of PAC positions shall be: 5-6 parents in schools serving under 600 students and 6-8 parents for schools serving over 600 students.  PAC positions shall be filled in this order:

a) elected by parents in a school-wide election,
b) appointed to serve by a majority vote of the Parent Advisory Committee members in positions that are unfilled following an election, and finally
c) appointed to serve by a majority vote of the Parent Advisory Committee members in positions that are vacated prior to the preparation of Land Trust reports at Mid-year.

4) Tie votes that would fill seats beyond the maximum positions allowed will be decided by a coin toss between the candidates administered by the Land Trust facilitator.  Candidates may defer their role in execution of the toss to a school director should they not wish to participate in person.

5) Terms shall extend until any one of the following occurs:

a) a parent resigns, 
b) a parent no longer has students enrolled at the school,
c) a parent member misses both the Fall and Mid-year School Land Trust meetings, or
d) a parent member is not performing his/her "Duties" as described below and as determined by a majority vote of the School Land Trust Committee.

Elections:

1) Elections must commence no sooner than 45 days prior to the last day of school to fill vacant positions.

2) 21-day notice must be given inviting candidates prior to elections.

3) Elections must extend for at least 3 consecutive days.

5) The Academic Director or designee must oversee elections.

6) Ballots must be collected in a secure location, whether electronic or paper.

Duties

1) Serve on the School Land Trust Committee

a)   Follow Roberts Rules of Order
b)   Contribute to the annual School Improvement Plan (Section 53G-7-1204),
c)   Contribute to and approve a School Land Trust Plan (Section 53F-2-404),
d)   Contribute to and approve a Reading Achievement Plan (Section 53E-4-306),
e)   Contribute to and approve a Final Report on the School Land Trust Plan.
f).   Contribute to additional policies and grant opportunities as requested.

2) Serve on the Title I Committee in Title I schools (if applicable)

a)   Contribute to the annual School Improvement Plan,
b)   Contribute to the Parent Involvement Policy,
c)   Contribute to the Parent and Student Compacts.

Meetings

1) PAC members shall be expected to participate in at least 4 meetings during the school year. 

2) These meetings shall occur in the Fall, Mid-year, Spring, and Summer, typically in October, January, April, and August.

3) Meetings take place at the school building, with an option to join electronically at a meeting link provided on the agenda.